Privacy Policy

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DOR – Romanian Diaspora (DOR) is the data controller for any personal data the organisation holds about you. DOR respects your privacy and is committed to protecting your personal data.

A description of the personal data DOR processes including how and why we process your personal data, who we share it with, and your rights and choices when it comes to your personal data is set out in this Privacy Notice.

DOR will comply with data protection law, which means that your personal data will be:

• Used lawfully, fairly and in a transparent way.
• Collected only for valid purposes that have been clearly explained to you and not used in any way that is incompatible with those purposes.
• Relevant to the purposes you have been told about and only limited to those purposes.
• Accurate and kept up to date.
• Kept only as long as necessary for the purposes you have been told about.
• Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data from loss, misuse, unauthorised access and disclosure.

Personal data, or personal information, means any information about an individual from which that person can be identified (for example, your name or email address) and information which could indirectly identify an individual, meaning that it could identify the individual when combined with other information which we hold about that person (for example, gender or date of birth). It does not include data where the identity has been removed (anonymous data).

Personal information is held in order to assist DOR in carrying out its role in support of the community as follows:

• Strategic planning.
• Holding the directors to account, including complaint handling.
• Partnership working, including local council partners.
• Information and engagement.

• DOR collects different types of information from individuals depending upon the reason for their interaction with us and/or the reason why we have collected the data:
• Personal data obtained from general correspondence from members of the public and handling complaints against DOR.
• Personal data obtained during the evaluation and award of grants and/ or commissioned services.
• Personal data obtained from third parties as a result of DOR’s involvement in joint committees and forums to ensure that local priorities are lined up.
• Personal data obtained as a result of handling subject access requests or requests for information under Freedom of Information Act 2000.
• Personal data obtained when an individual signs up to receive the DOR’s newsletter or other email newsletters for which we receive data.
• Personal data obtained when individuals use our website or other websites we control.
• Personal data obtained when we take photographs or videos at events.
• Personal data obtained when we carry our public consultations.

We may need to approach you for written consent to allow processing of certain sensitive personal data. In these circumstances, you will be provided with full details of the personal data that is required and why it is needed, to allow you to carefully consider whether you wish to consent.

Website

For our website there are two main ways in which we collect your information:

Analytics

When you visit www.warwickshire-pcc.gov.uk, we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out such things as the number of visitors to the various parts of the site. This information is only processed in a way that does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. Users can disable our use of Google Analytics for their website visit at any time.

Cookies

You can read more about how we use cookies on our Cookies page. In recognition of GDPR and the PECR, we have turned all cookies off on our website by default, except those which are strictly necessary for the correct functioning or security of the website. Users are presented with an explicit opt-in action when they visit the site to enable non-necessary cookies, alongside a dashboard facility accessible from every page which provides the facility to provide or revoke consent for every non-necessary cookie at any time.

For what purposes do we use your personal information?

The purpose for implementing all of the above is to maintain and monitor the performance of our website, uphold network security and to constantly look to improve the site and the services it offers to our users.

What is the legal basis for our use of your personal information?

The legal basis we rely on to process your personal data is article 6(1)(f) of the GDPR, which allows us to process personal data when it is necessary for the purposes of our legitimate interests (in this case, the running of our website, provision of administration and IT services and network security).

Please note that, where we provide links to websites of other organisations, plug-ins and applications, clicking on those links or enabling these connections may allow third-parties to collect or share data about you. We do not control these third-party websites and this privacy notice does not cover how these websites, organisations or applications process personal information. We encourage you to read the privacy notices on the other websites you visit.

Who will we share your personal information with?

We will only share your personal data with third parties if it is necessary to resolve your query or complaint. We may share your personal data with the Police where we are legally required to do so. We may also share your personal data with the Police if there is a safeguarding concern.

How long will we keep your personal information?

If you have contacted us with a general query, we will keep your personal data for 3 years after the final response to an enquiry or comment.

If you have contacted us with a complaint, we will keep your data for 7 years from the resolution of your complaint (or in respect of complaints against DOR, 7 years from the end of his/her appointment).